Symbolbild PhD office: A dissertation and the doctoral degree regulations are on a desk.

Graduate Office

Information for doctoral students, defense appointments, regulations, contacts
Symbolbild PhD office: A dissertation and the doctoral degree regulations are on a desk.
Image: Claudia Hilbert

The Graduate Office provides advice on doctoral matters and matters regarding postdoctoral lecturing qualification ("habilitation"). In addition, the application for acceptance as a doctoral candidate, the supervision agreement and the documents required to open doctoral and habilitation procedures are submitted here.

Head: Dr Franziska Feldkamp
Assistant: Stefanie Drechsel

Please note that examinations within the Master's programmes are administered by the Faculty's Office for Student Affairs and Examinations.

Graduate Office
Humboldtstr. 11
07743 Jena, Germany
Phone
+49 3641 9-48004
Fax
+49 3641 9-48002
Opening hours:
Mon, Tue, Thu: 13:30-15:30
Fri: 10:00-11:30
Outside opening hours by appointment. Telephone counseling is also possible outside office hours.
Steps before acceptance as a doctoral candidate Show content

Step-by-step guide

  1. Please register as a doctoral candidate in the doctoral candidate portal "doc-in"
    "doc-in" is the online administration for doctoral procedures at the Friedrich Schiller University Jena and accompanies you through the entire PhD phase. If you wish to start a PhD at the University of Jena you have to register in the portal with your personal data. This electronic data sheet will be maintained throughout the entire doctoral period and will be gradually filled: from the application for acceptance through the enrollment to the opening of the doctoral procedure. Thus, doctoral candidates can always obtain information of the status and progress of their doctoral procedure.     

  2. In "doc-in", select "Application for Acceptance as a Doctoral Candidate" and you will be guided through the application step-by-step. After entering all data, print the completed application form and this supervision agreement [pdf 170KB].   

  3. Sign the application and the supervision agreement. Then get the signature of your supervisor.

  4. Submit the following documents, preferably personally at the Graduate Office of the Faculty:
    • the application form and the supervision agreement - both signed by you and your supervisor
    • a certified copy of your Grade Certificate (if you have completed your studies at the Friedrich Schiller University Jena, simple copies are sufficient) 

  5. Please bring a personal document (identity card, passport, electronic residence permit) for registration at the Graduate Office.
Steps before opening the doctoral examination proceedings Show content

Steps to open the doctoral examination proceedings

The opening of your doctoral examination proceedings requires the submission of various documents. Please note the following notes and forms:

Please note: These three forms apply only to doctoral candidates pursuing their PhD according to the Doctoral Examination Regulations from 17 July 2018. Doctoral candidates pursuing their doctorate according to the Doctoral Examination Regulations from 15 April 2014, will receive the information and forms they need in the doctoral and habilitation positions.

In any case - even for doctoral candidates doing their PhD according to the Doctoral Examination Regulations from 17 July 2018 - a personal consultation in the Graduate Office is strongly recommended before opening the doctoral examination proceedings!

Deadlines for the submission of the doctoral documents

In order to open your doctoral examination proceedings on time, you have to submit the complete documents to the Graduate Office until Tuesday in the week before the next meeting of the faculty council. Here are the deadlines for 2019:

  • Faculty council: 16 January 2019 → deadline: 8 January 2019
  • Faculty council: 6 February 2019 → deadline: 29 January 2019
  • Faculty council: 10 April 2019 → deadline: 2 April 2019
  • Faculty council: 8 May 2019 → deadline: 30 April 2019
  • Faculty council: 5 June 2019 → deadline: 28 May 2019
  • Faculty council: 10 July 2019 → deadline: 2 July 2019
  • Faculty council: 23 October 2019 → deadline: 15 October 2019
  • Faculty council: 20 November 2019 → deadline: 12 November 2019
  • Faculty council: 18 December 2019 → deadline: 10 December 2019

Theses and documents that are submitted after these deadlines cannot be considered until the next meeting of the faculty council.

Information of the Thuringian State and University Library

Important: Please also read the information of the Thuringian State and University Library (ThULB) regarding the deposit copy and electronic publication:

Doctoral Examination Regulations and Implementing Provisions Show content

Doctoral Examination Regulations and Implementing Provisions

The new Doctoral Examination Regulations from 17 July 2018 was published on 27 August 2018. The new regulations apply to all doctoral candidates admitted after 27 August 2018.

Habilitation Regulations

All regulations of the Faculty of Chemistry and Earth Sciences

Overview of all study, examination and Doctoral Examination Regulations of the Faculty of Chemistry and Earthsciences (link leads to the digital administration guide HanFRIED - only in German)

NOTE: The pages of the HanFRIED are still under construction. The study and examination regulations can therefore still be found on the website of the Law Office of the Friedrich Schiller University - available only in German.

Mediator: contact person for doctoral candidates in conflicts

Falko Langenhorst, Prof. Dr
Phone
+49 3641 9-48730, -9-48731
Fax
+49 3641 9-48702
Room 6419
Carl-Zeiss-Promenade 10
07745 Jena
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