Graduate Office

Step-by-step guide

1. Please register as a doctoral candidate in the doctoral candidate portal "doc-in". 
   "doc-in"External link is the online administration for doctoral procedures at the Friedrich Schiller University Jena and accompanies you through the entire PhD phase. If you wish to start a PhD at the University of Jena you have to register in the portal with your personal data. This electronic data sheet will be maintained throughout the entire doctoral period and will be gradually filled: from the application for acceptance through the enrollment to the opening of the doctoral procedure. Thus, doctoral candidates can always obtain information of the status and progress of their doctoral procedure.    
2. In "doc-in"External link, select "Application for Acceptance as a Doctoral Candidate" (in German: Antrag auf Annahme als Doktorand/in) and you will be guided through the application step-by-step. After entering all data, print the completed application form and this supervision agreementpdf, 170 kb · de.   
   
   
3. Sign the application and the supervision agreement. Then get the signature of your supervisor.
   
   
4. Submit the following documents, preferably personally at the Graduate Office of the Faculty:
   • the filled application form - both signed by you and your supervisor
   • the filled supervision agreement - both signed by you and your supervisor
   • your curriculum vitae
   • a certified copy of your Grade Certificate (if you have completed your studies at the Friedrich Schiller University Jena, simple copies are sufficient) 
     
     
5. Please bring a personal document (identity card, passport, electronic residence permit) for registration at the Graduate Office.

Required documents

The opening of your doctoral examination proceedings requires the submission of various documents. Please note the following notes and forms:

• Checklist for the submission of a doctoral thesis (Course of Examination 2018)pdf, 263 kb · de
• Application for opening the doctoral examination proceedings (Course of Examination 2018)pdf, 143 kb · de
• Template proposed doctoral exam committee (Course of Examination 2018)

Please note: A personal consultation in the Graduate Office is recommended before opening the doctoral examination proceedings!

Deadlines for the submission of the doctoral documents

In order to open your doctoral examination proceedings on time, you have to submit the complete documents to the Graduate Office until Tuesday in the week before the next meeting of the faculty council. (faculty council - more information)

The next deadlines are as follows:

• Faculty council: 07 Oct 2026 →  Deadline: 29 Sep 2026
• Faculty council: 11 Nov 2026 →  Deadline: 03 Nov 2026
• Faculty council: 09 Dec 2026 →  Deadline: 01 Dec 2026
• Faculty council: 13 Jan 2027 →  Deadline: 05 Jan 2027
• Faculty council: 03 Feb 2027 →  Deadline: 26 Jan 2027

Theses and documents that are submitted after these deadlines cannot be considered until the next faculty council meeting.

Information of the Thuringian State and University Library

Important: Please also read the information of the Thuringian State and University Library (ThULB) regarding the deposit copy and electronic publication:

• Checklist for submitting a doctoral dissertation at the ThULBExternal link
• Checklist for submitting a habilitation dissertation at the ThULBExternal link

Doctoral Examination Regulations and Implementing Provisions 

• Doctoral Examination Regulations, 17 July 2018pdf, 437 kb · de
• Implementing provisions for cumulative doctoral theses, 17 July 2018pdf, 176 kb · de
• Implementing Provisions for the Organization of Doctoral Thesis Defences in the Faculty of Chemistry and Earth Sciences, 17 July 2018pdf, 98 kb · de
• Implementing Provisions for the Supervision of Doctoral Candidates in the Faculty of Chemistry and Earth Sciences, 17 July 2018pdf, 155 kb · de

Habilitation Regulations

• Habilitation regulations (only in German)pdf, 972 kb · de- Reading version including the First, Second and Third Amendment to the Habilitation Regulations last published on 19 December 2017, including annexes

All regulations of the Faculty of Chemistry and Earth Sciences

Overview of all Study Examination and Doctoral Examination Regulations of the Faculty of Chemistry and Earthsciences de (only in German)