Symbolbild PhD office: A dissertation and the doctoral degree regulations are on a desk.

Graduate Office

Information for doctoral students, defense appointments, regulations, contacts
Symbolbild PhD office: A dissertation and the doctoral degree regulations are on a desk.
Image: Claudia Hilbert

The Graduate Office provides advice on doctoral matters and matters regarding postdoctoral lecturing qualification ("habilitation"). In addition, the application for acceptance as a doctoral candidate, the supervision agreement and the documents required to open doctoral and habilitation procedures are submitted here.

Head: Dr Franziska Feldkamp
Assistant: Stefanie Drechsel

Please note that examinations within the Master's programmes are administered by the Faculty's Office for Student Affairs and Examinations.


Current information due to the coronavirus:

The Graduate Office is open for personal appointments - but only by prior arrangement preferably by email and under the guidelines of hygiene and distance rules. Please wear mouth and nose protection on site.

For further information, please also read the regularly updated central website on the corona virus of the university.

Graduate Office
Humboldtstr. 11
07743 Jena, Germany
+49 3641 9-48004
+49 3641 9-48002
Opening hours:
Mon, Tue, Thu: 13:30-15:30
Fri: 10:00-11:30
Outside opening hours by appointment. Telephone counseling is also possible outside office hours.

Please note: Due to the Corona pandemic the Graduate Office is open for personal appointments - but only by prior arrangement preferably by email.
Steps before acceptance as a doctoral candidate Show content

Step-by-step guide

  1. Please register as a doctoral candidate in the doctoral candidate portal "doc-in"
    "doc-in" is the online administration for doctoral procedures at the Friedrich Schiller University Jena and accompanies you through the entire PhD phase. If you wish to start a PhD at the University of Jena you have to register in the portal with your personal data. This electronic data sheet will be maintained throughout the entire doctoral period and will be gradually filled: from the application for acceptance through the enrollment to the opening of the doctoral procedure. Thus, doctoral candidates can always obtain information of the status and progress of their doctoral procedure.    
  2. In "doc-in", select "Application for Acceptance as a Doctoral Candidate" (in German: Antrag auf Annahme als Doktorand/in) and you will be guided through the application step-by-step. After entering all data, print the completed application form and this supervision agreement [pdf, 170 kb] de.   

  3. Sign the application and the supervision agreement. Then get the signature of your supervisor.

  4. Submit the following documents, preferably personally at the Graduate Office of the Faculty:
    • the filled application form - both signed by you and your supervisor
    • the filled supervision agreement - both signed by you and your supervisor
    • your curriculum vitae
    • a certified copy of your Grade Certificate (if you have completed your studies at the Friedrich Schiller University Jena, simple copies are sufficient) 

  5. Please bring a personal document (identity card, passport, electronic residence permit) for registration at the Graduate Office.
Steps before opening the doctoral examination proceedings Show content

Steps to open the doctoral examination proceedings

The opening of your doctoral examination proceedings requires the submission of various documents. Please note the following notes and forms:

Please note: A personal consultation in the Faculty's Graduate Office is strongly recommended before opening the doctoral examination proceedings!

Deadlines for the submission of the doctoral documents

In order to open your doctoral examination proceedings on time, you have to submit the complete documents to the Graduate Office until Tuesday in the week before the next meeting of the faculty council. Here are the next deadlines:

  • Faculty council: 07 October 2020 → deadline: 29 September 2020
  • Faculty council: 11 November 2020 → deadline: 03 November 2020
  • Faculty council: 09 December 2020 → deadline: 01 December 2020
  • Faculty council: 13 January 2021 → deadline: 05 January 2021
  • Faculty council: 05 February 2021 → deadline: 26 January 2021
  • Faculty council: 21 April 2021 → deadline: 13 April 2021
  • Faculty council: 19 May 2021 → deadline: 11 May 2021
  • Faculty council: 16 June 2021 → deadline: 8 June 2021
  • Faculty council: 14 July 2021 → deadline: 6 July 2021

Theses and documents that are submitted after these deadlines cannot be considered until the next meeting of the faculty council.

Information of the Thuringian State and University Library

Important: Please also read the information of the Thuringian State and University Library (ThULB) regarding the deposit copy and electronic publication:

Doctoral Examination Regulations and Implementing Provisions Show content

Erklärvideo: Anmeldung als Doktorand/in

In this video, we explain you how to do register as a PhD student at our faculty and which documents you have to submit:

All forms of the Graduate Office at a glance

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Mediator: contact person for doctoral candidates in conflicts

Falko Langenhorst, Prof. Dr
+49 3641 9-48730
+49 3641 9-48702
Room 6419
Carl-Zeiss-Promenade 10
07745 Jena
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